![]() GOOD HANDOUT DESIGN. Create a template for consistent “branding” across all of your handouts. Add-in for MS Office. More at http://microsoft.com/downloads. Word Template Class Microsoft Word Templates University of Virginia Information Technology and Communication John C. Hill Table of Contents: Introduction With the introduction of personal computers and word processing software, you have been able to create documents with more efficiency and greater variations of style. Often though, your work is repetitious, requiring you to perform the same task over and over again. You may also be tasked with creating documents for publication or to be used by others in the office. ![]() ![]() How to accomplish these tasks with greater efficiency has been explored in many areas. Microsoft Word templates are one of the tools you can use to further increase your efficiency, productivity, and consistency when creating documents. A template is a blueprint for the text, graphics and formatting of a document. To put this into context, think of a blueprint for building a house. The blueprint includes the size of every room, the location of the stairwells, and how the house fits on the plot of land. It can also include where the wiring and the plumbing will go. If you didn't have this blueprint you wouldn't know how to build the house. The same concept applies to building a document. Every document created in Microsoft Word is based on a blueprint or template. When you create a new document, you don't have to do anything to get this template, it is automatic, its called the Normal template or 'Normal.dot' (dot is the three-character extension for templates). If you didn't have this template, you would have to create the blueprint before you created the document; this is not the most efficient way to work. Here are some of the template options with examples that you would have to choose for each new document: Character Formatting: Paragraph Formatting: Page Layout: Font = Times New Roman Alignment = left Margins = 1' top, bottom, left, right Size = 12 Indenting =.5' Paper size = 81/2 by 11' Style (not to be confused with the template) = Normal Line Spacing = single Orientation = portrait Color = automatic Bold, Italics, Underline Even as you start a new document, Microsoft Word is trying to save you time and effort by building that new document based on the Normal template. The Normal template can be modified to suit your needs or you can create your own templates. Microsoft Word also provides a number of useful templates that are ready to be used or that can be modified for your preferences. Where do we start? The next section of the document will detail how to use the various options of Microsoft Word templates. It will begin with the templates that have already been created and are ready to use. It will then show you how to edit the existing templates to suit your needs. You will then be instructed how to save your templates. It will continue with how to create your own templates from scratch. Finally, you will learn how to modify the Normal template. NOTE: This document will not describe how to perform character and paragraph formatting or the use of graphics. Refer to your Microsoft Word manual or see the end of this document for more information. To use templates that have already been created • Select File. • Select New. • The New dialogue box will appear. • Notice the tabs at the top of the window. These represent the categories of templates and Wizards that Microsoft Word has provided for you. • Select the tab to open the desired category. • Double click on the desired template to open. Or Single click then select the [OK] button. • The template will open as a new, unsaved document. Proceed to edit and save the new document. To help you decide which template may be best for you, you can view samples of the templates in the Style Gallery. • Select Format. • Select Style Gallery. • The Style Gallery dialogue box will appear. • Under the Preview section, you can select Document to view how the current document (if one is open) will look with the selected style, or you can select Example to view how a sample Microsoft Word document will appear. • Select the [OK] button to apply the template to the document. Select the [Cancel] button to return to the document.
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